Insurance & Waivers - National Motorsports Safety Association

Event Insurance Requirement

All Motorsports events must be insured for Event Liability and Participant Accident coverage Organizations Event Insurance Plan. The Event Chairman shall not let the event begin until assured by receipt of an appropriate insurance certificate that the insurance requirements have been met.
Insurance Application Procedures: The rules for completion and submission of Insurance requests should be available in Organizations Event Handbook.
Competitor Insurance Requirement (Road Based events: Road Rally, AutoCross, etc): Each owner/entrant must have a valid auto insurance policy covering the entered vehicle(s) with liability limits. In states where insurance cards are required, a valid card with acceptable limits must be provided at registration. In states where such cards are not required, the organizing committee may require policy declarations. In all cases, entrants must warrant that their coverage meets required limits, and that the policy is in force on the date of the event.
Incident Reporting: The driver (or owner) of a vehicle participating in a Motorsport event which is involved in an incident resulting in personal injury or property damage of any kind must report the incident to the Event Chairman or designated representative before the end of the event or as soon as practical thereafter. The Event Chairman or a designated representative is charged with the submission of the completed Incident Report and should file the report within 10 days of the incident with the Venue and Organization leadership.

Although primarily an administrative responsibility held by the event chairman, the Safety Steward will ensure the waiver requirement is being met. All personnel entering the site will sign the waiver and be issued a wristband. The Chief Safety Steward will ensure that the event chairman is aware of the long term filing of the waivers, per organization requirements. It is recommended that the waivers be filed with a cover sheet identifying the key personnel involved in the design, set-up and control of the event, weather on race days, number of entries, a statement about anything unusual occurring during the event, a copy or the event insurance certificate, and the first aid service data provided by the information booth personnel. Personnel manning the gate are required to be organization members and should be briefed on how to obtain signatures on the waivers, the necessity to witness each page, and how to obtain and/or review minor waivers.

Incident Response

It is critical that incidents be rapidly cleared in order to avoid delay of critical event activities, and to return the site to a "normal status." Although the need for rapid action is fully recognized it is absolutely necessary to ensure that all needed data is gained and required documentation completed before the incident site is disturbed. Supplies and equipment supporting rapid documentation of an incident should be maintained by the Chief Safety Steward. It is recommended, but not required, that an incident kit be positioned at the registration area, timing van/booth, or other central location. This kit should contain five sets of incident reporting forms, a clip board, a pad of paper and ball point pen, a 100 foot tape measure, graph paper and several course (or paddock maps). It is recommended that the incident kit also contain a small disposable 35mm camera.